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Step II - Assessments

The facility Green Cleaning Baseline Assessment (Assessment) helps the Team compare existing cleaning practices with green cleaning practices, and identifies both strengths and areas for improvement.  The Team should use the results of the Assessment to identify possible goals and objectives for the Program. The Assessment should examine the following:

  1. Facility Physical Layout and Population
    • Facility characteristics or qualities that may affect the facility Green Cleaning Program (i.e., areas with worn flooring/carpets, faulty drains, poor ventilation, and humid areas).
    • Building entryway walk-off mats.
    • Numbers of administrative staff, employed staff, special needs people and other individuals that occupy the facility.  For schools, the number of students and their grade levels should be noted.
    • Number of full-time and part-time custodial staff.
    • Extracurricular activities or other programs held at the facility outside the normal operational hours. 
    • Number of full-time and part-time custodial staff.    
    • Following appropriate protocols to ensure individuals’ rights to privacy, identify available data on student and faculty health and worker safety —number of used sick days, nurse office visits due to respiratory illnesses (asthma attacks), and on-the-job injuries and accidents related to chemical use and cleaning activities.       
  2. Custodian Training
    • Document the current training program for custodial staff.
    • Review each custodian’s training record and list the subject, type and date of training completed.
  3. Cleaning Program, Procedures and Relevant Protocols and Policies
    • Identify cleaning procedures and practices, or any other school policies that may be relevant to the Program.
    • Conduct cleaning product inventories that include chemical products, mechanical equipment, and non-mechanical equipment.  For assistance on inventories, use the inventory spreadsheets found in the OGS Customizable Documents and Templates section of this website.
    • Assess cleaning requirements specific to special needs populations such as special education students.
    • Assess cleaning requirements specific to populations with special needs or other health considerations.
    • Review building maintenance complaints as well as positive feedback to identify existing problems or areas of strengths.
    • Document the frequency of custodial tasks and procedures; include the type and amount of chemicals used each month.
    • Conduct a housekeeping survey to determine the building occupants impression on the quality of custodial services.
    • Ask custodial staff to provide input on cleaning products, procedures, resource availability, and other topics regarding facility cleaning that may affect development and/or implementation of the Program.
    • Specific areas within a facility require higher levels of cleanliness than others.  Determine the “accepted levels of clean” (ALCs) necessary for certain areas and address ways to meet these requirements.  Note:  A list of cleaning levels often used by the custodial industry can be found in the Custodial Cleaning Level Audit form in the OGS Customizable Documents and Templates section of this website.  The levels in the form originate from Custodial Staffing Guidelines for Educational Facilities (Second Edition) published by APPA: The Association of Higher Education Facilities Officers. This publication outlines a method to determine custodial levels based on levels of cleanliness and square feet of facility—it can be very helpful in the Assessment process.